What is CrossFit management software?

The fundamental software used by a CrossFit box to run its business operations is called CrossFit gym management software. CrossFit management software supports all company operations, including marketing, sales, invoicing, and payroll. Some software providers are specially designed to cater to the needs of CrossFit gym whereas others are all-purpose gym management software providers. We will discuss these amongst the top 5 CrossFit management software later in this article. Before that, we must learn about the must-have tools and features 

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• Key features of CrossFit management software

• Top CrossFit management software of 2022
  1. Wodify
  2. Kenko
  3. Mindbody
  4. PushPress
  5. Triib
  6. Zen Planner

Key features of CrossFit management software

Tools and features for managing every part of your fitness business are often included in a good CrossFit management software. The following are the main features of CrossFit gym management software you must look for:

• Class booking & Scheduling: Book and manage the class schedule, personal training appointments, events, and more at your gym.

• E-waivers: Electronic waivers and contracts for membership.

• Membership Management: Each member's profile can be easily extracted including contact details, billing details, attendance details, and other data.

• VODs & Live Stream: Get access to an extensive hybrid setup that includes VODs and live streaming of classes that synchronizes with your scheduling application and member app.

• Member engagement/retention tools: Use push notifications, email and SMS for communicating with your clients. You could also boost retention by sending regular emails and texts to members and staying in touch. 

• Point of sale: Software could be used at the point of sale to facilitate transactions within your gym.

• Billing: Process payments securely for events, recurring subscriptions, memberships, drop-ins and more.

• Payroll: Manage and process employee payroll. 

• Merchandise sales: Access to more than one revenue stream with merchandise sales in addition to mainstream revenue from booking and memberships coming in. 

• Financial reports: To better understand your business, keep an eye on sales reports, attendance, retention, and your other major KPIs.

• Member app: Handy tool to manage classes and courses for members. They may schedule courses, monitor their workout, examine results, send messages, and more with the member app.

• Staff App: Staff may browse class schedules, check members in, preview attendance, and process payments. 

Now, you know what you need to look for. Getting the correct systems in place doesn't have to be challenging when starting your CrossFit gym. Here is a review of the best 5 CrossFit gym management software. There are links to each solution's websites and an in-depth description along with the pros, cons and pricing of the CrossFit software for convenient comparison.  

Top CrossFit management software of 2022

01. Wodify

Wodify is a CrossFit management software that was built specifically for the operations of Crossfit boxes, however, it also works well for gyms too. The software offers all-in-one management of your CrossFit box with various management features like memberships, sign-ups, attendance, revenue reports and so on.

Its billing and payments system is automated and gym members can be charged for no-show or cancellations. Along with this, Wodify offers various other modern CrossFit management features like lead management, customer relationship management, time tracking and payroll.

The CrossFit management software integrates with your gym website so potential members can view and book trail classes. Moreover from their web portal, existing clients can view and book their slots in a fitness class, buy retail products and much more.

Wodify also has a workout and exercise planning feature using which coaches can build customized workouts and training plans

Key features

• Dashboards, reporting and analytics

• Automated billing and payments

• Lead management 

• Customer relation management

• Time tracking and payroll

• Website integration

• Class scheduling

• Online merchandise sales

• Exercise and workout planning

Pros

• Comprehensive end-to-end software

• No additional fees for payment processing

• No additional fees for data export, or additional members

Cons

• Built specifically for CrossFit

• More expensive for smaller gyms

• Member app undergoing a major rebuild

• Does not offer ad-hoc reporting

Pricing

Free Trial - No

Engage - $79 per month

Grow - $149 per month

Promote - $299 per month

02. Kenko

In a post-COVID world driven by virtual fitness, Kenko has become the one-stop software solution for fitness & wellness businesses to manage and grow their business. With the most advanced scheduling, booking, live streaming, VOD, mobile apps, and website integration features, Kenko has helped several entrepreneurs drive their fitness business successfully.

Kenko is one of the best CrossFit management software. It is ideal for all sorts of fitness businesses. If you are starting your solo online training program, setting up your own fitness or wellness studio, or scaling your brand to become a nationwide chain, the Kenko app has got you with all its modern tools and features consolidated in one software. 

The all-in-one CrossFit management software offers high-end branded apps, a great website and customer-centric tools so that you could automate your business effectively from the palm of your hand. Various integrations of the software ensure a convenient and smooth operation of your fitness business. It brings together the scheduling, sales, payments & marketing needs of a modern-age fitness business so that you don't have to fit in your needs as per the software. Instead, the software is tailored as per your business needs and goals. 

Key features

• Live streaming and video-on-demand

• Point of sale to enable online/offline payments

• Self-serve instant check-in for members

• Integration to streamline bookings and scheduling

Pros

• Hold workshops, classes and appointment

• Monitor attendance, sales and related reports online

• Virtual streaming of classes

• Client engagement tools- SMS, push notifications & email automation.

• Clients can manage their memberships and payment

Pricing

Free Plan: 7-day free trial

Paid Plans: Several.

• The Essential plan is available for $99 per month.

• The Pro plan is available for $199 per month

• The Premium plan can be purchased for $299 per month.

03. Mindbody

Mindbody was one of the first entrants in the world of gym business management software. Its core offerings include managing member payments, live streaming fitness classes, on-demand video, marketing automation, auto-pay memberships, inventory management, scheduling, reporting etc.

The Mindbody app helps the clients of your CrossFit box in booking classes and personalizes their experience to help them hit their fitness goals. Clients can search for services, manage their memberships and keep track of their payments, classes and spots on waitlists.

Key features

• Live streaming and video-on-demand

• Point of sale to enable online/offline payments

• Self-serve instant check-in for members

• Integration to streamline bookings and scheduling

Pros

• Hold workshops, classes and appointment

• Monitor attendance, sales and related reports online

• Virtual streaming of classes

• Clients can manage their memberships and payment

Cons

• Highly outdated software design

• High processing charges

• Marketplace apps that promote competition

• Steep learning curve when switching to software

Pricing

Free Plan: No

Paid Plans: Several.

• The Starter plan is available for $129 per month.

• The Accelerate plan can be purchased for $259 per month.

• The Ultimate plan is available for $399 per month.

• The Ultimate Plus plan can be purchased for $599 per month.

04. Pushpress

PushPress is a gym management software that manages operational needs that every gym including a CrossFit box has by automating repetitive tasks like gym class bookings, collecting payments, reporting performance and streamlining workflows. Their fitness calendar helps trainers manage their schedules and set up available slots for clients to book from.

Using PushPress, your clients can check out their gym class schedule, see their attendance and view upcoming classes. From a business owner’s pov, PushPress helps you check out reports which showcase your top-selling services, services where there are user drops, overdue payments and much more.

Key Features

• Efficient client self-service/self check-in;

• Member portal for signing-up classes

• Calendar syncs and integrates with other programs;

• Enjoy easy sign-up for one-time clients;

• Central dashboard provides overview of each day’s activities;

• Detailed visual reports for business analysis

Pros

• Intuitive software that’s user friendly

• Dashboard helps in organising your day

• Training video are useful for grasping software

• Can integrate with your website, social media etc.

Cons

• Reports are unprintable

• Email automation is limited

• Desktop and mobile vary in functionality

• Customer segmentation is lacking

Pricing

Free Plan: Yes, free if you bill less than $13,900 a month.

Paid Plan: For small gym studios with growing potential, it is a good software for CrossFit studio management. Mid-size studios can request a demo to purchase a pro plan starting at $159 per month.

05. Triib

Triib is a cloud-based CrossFit management software that allows its users to track attendance, automate billing, create class calendars, manage memberships and track performance.

Founded in 2015, Triib enables CrossFit box owners to keep track of active memberships, failed payments, check-ins and daily revenue. It has a prospects management feature with which fitness club owners can segment leads and then push follow-up messages for these prospects.

Triib offers several CrossFit studio management features centered toward fitness members too such as setting up nutrition challenges, fitness challenges and daily tasks. With its performance management abilities, members can track their daily workouts and PT sessions.

Crossfit box managers can integrate class calendars and upcoming events with their existing website. Triib comes on a monthly subscription plan and its mobile apps are available for iOS and Android.

Key Features

• Workout performance tracking

• Prospect/Lead management

• Dashboard shows failed payments & daily revenue

Pros

• Workout performance tracking is added benefit for gym members

• Frequent app & feature updates

Cons

• Clunky software and system can be unreliable at times

• User interface is difficult making operations unreliable

• Can’t add percentage discount to every member

• Can’t place a member on hold indefinitely

• The members app has some usability issues

Pricing

• Starter - $129/month

• Grow - $219/month

• Expand - $299/month

06. Zen Planner

Zen Planner is a gym and fitness studio management software that can be used by a boutique gym, a CrossFit studio, a yoga studio, a martial art school and so on. It’s a popular option for building better brand awareness for your CrossFit studio and helps in overall gym business marketing. 

This CrossFit software is used for simplifying scheduling and enabling member self-service. It also helps the business in generating custom reports for making decisions. The other essential features of the software include billing, staff apps and member apps, workout/skills tracking and so on.

The software for gym management focuses on streamlining and centralizing your gym’s marketing, admin, logistical and business management processes. Zen Planner’s core marketing features are centered on driving traffic to your gym website and then converting them into paying customers.

Key Features

• Streamlining billing processes

• Reports to analyse business revenue

• Built-in marketing suite to boost memberships

• Integration option with other websites

Pros

• Member self-service helps them in checking in/out easily

• Billing and scheduling can be automated for efficiency

• Automated billing and scheduling increases efficiency;

• Tools for client engagement and increasing satisfaction

Cons

• Mobile and desktop features don’t go hand-in-hand (mobile functionality is limited)

• Multiple features can steepen the learning curve and confuse you

• UI appears outdated and bland

Pricing

Free Plan: No

Paid Plans: Multiple options based on the size of active members.

$117 for 0-50 members.

$157 for 51-100 members.

$197 for 101-250 members.

$251 for 251+ members.

Grow 2x with CrossFit management software

With the appropriate tools to help you, opening your new CrossFit box can be much simpler and more seamless. Even if you were manually managing your business till now, you can cut down on your business resources and the time you dedicate to doing daily admin chores. With a CrossFit management software, you can have more time and room to do meaningful tasks that will help you scale your CrossFit box.

You can stay competitive and at the top of your game with the help of the right CrossFit gym management software. You may have peace of mind knowing that everything is taken care of by making an investment in top-notch CrossFit software to assist you in managing your Crossfit box. 

Learn more about the Kenko app that can help in managing your CrossFit gym effectively and efficiently. Book a demo now.