Ever wondered how much time your front desk spends just checking people in? One yoga studio did the math - and the numbers were eye-opening.

The "Check-in" Chaos

With three bustling locations, this yoga studio was drowning in manual check-ins. Their front desk staff was spending more time tapping screens than building member relationships. 

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Sound familiar?

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"We were essentially paying skilled staff members to be human scanners," the studio owner recalls. They faced two expensive options:

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• Keep paying staff for manual check-ins
• Invest in costly check-in machines that do only one job

A smarter approach

Instead of throwing money at expensive single-purpose machines, they tried something different: Kenko's QR Code Check-in system using regular iPads.

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Here's what they did:

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• Set up 7 iPads across three locations
• Installed Kenko Kiosk for QR scanning
• Trained members on the simple scan-and-go process

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The best part? These iPads could still be used for other business tasks when needed.

The numbers that matter

Over six months (July-December 2024), the results were staggering:

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• Processed 6,278 seamless check-ins
• Saved 4 minutes per check-in
• Freed up 418.5 hours of staff time
• Saved $10,044 in staffing costs (at $24/hour)

The investment math

Let's talk about the smart money moves:

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• Total investment: $2,303 (7 iPads at $329 each)
• Total savings: $10,044
• Net profit: $7,741 in just six months

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That's a 336% return on investment in half a year. 

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Plus, unlike traditional check-in machines, these iPads retain resale value and serve multiple purposes.

Beyond the numbers

But it's not just about the money. The studio discovered unexpected benefits:

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• Front desk staff now focus on member experience
• Faster check-ins mean less waiting time
• Members love the modern, contactless system
• iPads serve as backup devices for other business needs

The bigger picture

This isn't just a story about saving money - it's about working smarter. By choosing a versatile solution over a single-purpose one, this studio turned a necessary expense into a profit-generating investment.

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As the owner puts it: "We expected to save some time. We didn't expect to save $10,000 and actually improve our member experience in the process."

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Sometimes the simplest solutions yield the biggest returns.

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Want to implement this at your studio? Book a demo with our expert.